The Booster Club is committed to maintaining transparency and accountability in all its operations. This policy ensures members, parents, donors, and the school community have access to accurate information about the Club’s activities, financial practices, and decision-making processes.

This policy applies to all officers, committee members, and volunteers affiliated with the Booster Club.

• All income, expenditures, and fundraising activities shall be documented and tracked through a centralized accounting system.

• The Treasurer will prepare a detailed financial report monthly and present it at each general meeting.

• Annual financial statements will be audited or reviewed by an independent party and made publicly available to members and the school administration.

• Bank account information, transactions, and receipts will be stored securely and accessible to executive officers upon request.

• Meeting agendas and minutes will be distributed to all members and posted on the Club’s website or shared platform within one week of the meeting.

• Votes on financial matters or major projects must be recorded in the minutes, including the outcome and participating members.

• Committee actions and recommendations must be communicated to the full membership for review before implementation.

• The Club will maintain an updated calendar of events, fundraising activities, and project milestones accessible to all members and the school community.

• Donors and sponsors will receive information on how funds are used and the impact on athletic programs.

• Regular newsletters will summarize financial updates, decisions made, and upcoming initiatives.

• Officers and committee members must disclose any potential conflicts of interest that could affect Club decisions.

• Any member with a conflict must abstain from related voting or decision-making processes.

• This policy will be reviewed annually by the executive committee to ensure continued relevance and effectiveness.

• Non-compliance will be addressed by the executive committee and may result in disciplinary action or removal from office.

This policy is effective immediately upon adoption by the Booster Club Executive Committee and will remain in force until amended.